2024 OCDS CONGRESS CANCELLATION POLICY

(Updated March 27, 2024)

CONGRESS REGISTRATION CANCELLATION POLICY

If you have registered for the 2024 OCDS Congress, and find that you are unable to attend, we ask that you notify us immediately.

BUS RESERVATION CANCELLATIONS

The first step is to notify us immediately if your plans have changed. Your bus ticket, should you wish to cancel after May 1, 2024, is NON-REFUNDABLE, but transferrable to another congress participant. Alternatively, you may choose to donate your bus ticket to one of the Friars who would like to attend the Newburyport excursion. We can help coordinate the donation details.

After May 1st, you forfeit the $35 and will NOT receive a refund. We have contracted with the bus companies for 3 buses based on commitments and demand, and are contractually obligated to pay in full—even if the buses are not filled to capacity due to cancellations.

CONGRESS CANCELLATIONS (On or before June 1, 2024)

Since we currently have a large waiting list, our Registrar (Sharon Beaver), will issue a refund for any congress registration fees you have paid, cancel your hotel room, and offer the spot to the NEXT PERSON on the waiting list.

If cancelled prior to June 1, 2024, you don’t need to find your own replacement. We will handle all details.

CONGRESS CANCELLATIONS (After June 1, 2024)

Congress Registration Cancellations after June 1, 2024 are non-refundable, but transferable. Notify us immediately to coordinate transferring your registration to another individual that you have found to replace you at the congress. We may be able to suggest names from the Congress waiting list. It will be YOUR responsible to coordinate the financial arrangements with your replacement.

HOTEL ROOM RESERVATIONS (All hotel reservations)

On June 1, 2024, your credit card will be charged for 1 night (including tax) to guarantee your room. This is a non-refundable charge by the hotel. A receipt will be sent to the email on the reservation.

Thank you for your cooperation! Please reach out with any questions.

Loretta Gallagher, OCDS / 2024 OCDS Congress Co-Chair
Mary K. Stewart, OCDS / 2024 OCDS Congress Co-Chair
Sharon Beaver, OCDS (Registrar)

CONTACT US HERE: 2024OCDSCongress@gmail.com